23 Apr 12

Photocopiers For Sale Everything You Need To Know

Photocopiers For Sale Everything You Need To Know

Apart from seasoned acquisition managers, people looking for new office photocopiers tend to be business owners, accountants or IT managers. Who else would dare undertake such effort? This one stop article is meant to assist them in avoiding countless hours of tedious copier dealer research, hidden costs examination and the ordeal of choosing the perfect photocopy machine. In the end, results are the only performance metric that matters, so read on to find out every relevant aspect about your new office photocopier: how to avoid traps, detailed specifications and valuable tips & tricks to increase ROI.

 

Photocopier basics

In order to avoid over extending your budget on needless capabilities, it is important to write down the estimated print volumes for both colour and mono printing then take a decision on A3 printing. Entry level photocopiers print between 20 to 30 ppm going up in speed and price. But speed is less important in the office environment, unless the photocopier is going to be used on a 24 hour basis for high volume print jobs. Knowing the minimum requirements for the photocopier will help with budgeting, price range being the most important piece of information resellers need on first contact. Comparison websites are the next stop as price shopping will give you a good idea about the market and the major photocopier dealers. Typically country wide organisations provide better flexibility and discounts on new models due to copiers being in stock. Another option is to go with price comparison websites which will gladly pass on your contact details to resellers which in turn provide quotes.

 

Ricoh MP2000SP

Ricoh MP2000SP

Free Delivery

£1312.00 +VAT

Sharp MX-2610N

Sharp MX-2610N

Free Delivery

£2574.00 +VAT

Toshiba eSTUDIO 2540C

Toshiba eSTUDIO 2540C

Free Delivery

£2525.00 +VAT

Getting over the initial price shock

Photocopiers are delicate investments that shake most SMEs if paid for upfront, but there are ways of reducing the total expenditure. It will soon become evident that copier cost of ownership is high, mid range machines ranging from £2000 to £4000 and more. Alternatively one could choose a high end MFP instead, provided your office printing can cope with less accessories and slower speeds. A wide range of multifunction printers are available below the £1500 price mark. Your accountant might have something to say about efficient ways to tap into tax deductions with such expenditures, another great way to dilute cash flow blocks.

 

Avoid used machinery altogether

Increasingly tight budgets gave birth to a secondary market for pre owned photocopiers. Such is the trademark of smaller resellers who generously offer good prices on such used or refurbished photocopiers. This sounds tempting at first, but the total cost of ownership gets severely inflated in contrast to new machines. Lower prices are tempting, but in most cases prove to be misleading.

Second hand copiers exhibit a shorter lifecycle and tend to become discontinued sooner. Since cost is king, they need to pass the test against 3 year leases for current top performers. Three years is a long time and you will soon discover that discontinued machines are harder to maintain, eventually entering a downward spiral. The impact is also felt with print quality and the subsequent service sessions which ramp up the total cost of ownership.  Ask yourself if a used photocopier truly satisfies your office needs.

 

Photocopier leasing for lunch money

In the past 10 years leasing became an increasingly popular choice of equipment financing, ranking third after bank loans and overdrafts. Daily prices go as low as paying lunch money for your photocopier lease. Professional photocopier leases come as low as £30 per month without any extras.  Cost savers in their own right, maintenance contracts can be included in the lease. This arrangement takes care of all servicing, repairs, photocopier accessories and all toner requirements. While photocopiers may not breakdown often, such events will definitely put a dent in the office budget on a yearly basis. Photocopier engineers are expensive, just like spare parts, hidden costs which ramp up the total price considerably. Larger reseller organisations have the advantage of stocking a wide range of copiers while still being able to provide technical support from local offices across the country.

 

If it seems too good to be true, it probably isn’t

In return for this service, photocopier resellers ask a fee for every mono or colour print coming out of the photocopier. More or less we are talking about 0.5p per mono copy and 5p per colour print, varying with photocopier performance and discounts.  SMEs usually find leasing more advantageous that paying for the photocopier in one lump sum, especially since leases can be deducted up to 100% from tax. It is important to note that leasing arrangements are signed with a third party company and not the photocopier dealer. Keep in mind that the leasing company will perform a financial audit, not unlike a credit score. Most companies pass this without any problem. Lease flexibility is not an issue and you are likely to find the best deal for your business. Sort term photocopier hire is common, yet for long term contracts lease length is between 3 to 5 years, with the added bonus o f copier ownership being negotiated at the end of the contract.

 

What do I get for my money?

By default photocopiers come without accessories or consumables, and cannot be used right out of the box. A good number of people make the mistake of believing that black toner and the paper tray are included as standard, where in fact they are customisable options fully dependant on customer choice. One of the benefits of having a lot of photocopiers in stock is that large dealers sometimes offer special bundles where accessories and toner are included. Going through so many copier models, financing options and service contracts - one could lose scope of what is actually included in the package. Always make sure to check what the final package includes, especially details regarding shipping (generally not included), additional installation fees and subsequent staff training. Most office support techs cannot troubleshoot photocopier install issues, so there is need of a professional copier engineer to handle the initial setup: data security, backup, account setup and network access.

 

Top4Office photocopiers benefit from free shipping inclusive of every service contract, bringing you one step closer to a new unified printing platform with full service coverage, lower printing costs and increased productivity. Enjoy an ongoing, proven and measureable success story where print cost savings increase with the size of the organisation, making document management solutions mandatory for large office spaces. For any questions please feel free to call the team on 0800 652 0420.